What is The General Data Protection Regulation?

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new law to ensure all data held and processed by organisations within the EU is secure and processed lawfully. The EU General Data Protection Regulation (GDPR) became effective on 25 May 2018 and Kingsley Community Primary School is compliant with this.


GDPR at Kingsley 

Our school collects, holds and shares information about our pupils and families in order to provide educational services. The school recognises that this information is important and is responsible for the pupils’ information that it holds. As such we take seriously our responsibilities and we are committed to sharing your information responsibly and safely.

Kingsley Primary School is the data controller. This means that we have to look after all the information we collect and use and share it correctly and lawfully. If you want more information about the Data Protection law it is available on the Information Commissioners website at http://www.ico.org.uk.


The categories of pupil information that we collect, hold and share include:

  • Personal information (such as name, unique pupil number and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
  • Emergency contact information
  • Attendance information (such as sessions attended, number of absences and absence reasons)
  • Assessment data
  • Exclusions/behavioural information
  • Relevant medical information
  • Special education needs information
  • Safeguarding information
  • Photographs
What does our School do with your data?
The reasons we process your data  

  • to support pupil learning
  • to monitor and report on pupil progress and attainment
  • to provide appropriate pastoral care and safeguarding
  • to assess the quality of our services
  • to comply with the law regarding data sharing
  • to provide support to children with Special Educational Needs
  • to process financial transactions
  • to make funding applications
Why we are allowed to process your data  

Legal obligations under various legislation including (but not limited to):

  • The Education Act 1944, 1996, 2002
  • The Education and Adoption Act 2016
  • The Education and Skills Act 2008
  • The Education and Inspections Act 2006
  • The Children Act 1989, 2004
  • The Childcare Act 2006
  • The Children and Families Act 2014
  • Statutory Guidance for Local Authorities in England to identify Children not receiving education – 2007
  • The Education (Pupil Registration) England Regulations 2006
  • Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
Who we can share your data with  

  • Department of Education 
  • Education providers (schools, colleges, academies, Pupil Referral Units)
  • Children’s Social Care and support services
  • Doctors and other health care services
  • Early Years providers
  • Local Authorities
  • Police, Youth Offending Team and probation services (where there is a legal obligation to do)
  • Safeguarding Boards
  • Funding bodies
  • Awarding bodies (qualifications)
  • Offsite visit providers, including residential


Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis (eg information for non-curricular trips and photographs). In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.


Sharing Information 

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so. We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring. To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.


Requesting access to your personal data

Under data protection legislation, parents  have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Mrs Whittaker in writing.